Three Words That Make You Sound Less Fluent
(and What to Say Instead)
From The Language Sentinel Dispatch at Learn-Hive.com
CEFR Level: B1+ and Higher
If you’re speaking English in high-level business environments—meetings, presentations, client calls—how you speak matters just as much as what you say.
There are three words I constantly hear from learners, even at the upper-intermediate and advanced level, that weaken otherwise excellent communication. These words aren’t wrong—but they subtly undermine your authority, confidence, and clarity.
Here they are—and what to say instead if you want to sound sharp, fluent, and executive-ready.
1. “Actually”
Used often to soften or correct, “actually” can come off as passive-aggressive, uncertain, or defensive.
Overuse examples:
•“Actually, I sent that email yesterday.”
•“Actually, that’s not quite right.”
It gives the impression that you’re trying to prove a point instead of simply delivering one.
Say this instead:
•“I sent that email yesterday.” (Neutral, assertive)
•“Let me clarify.” (Professional correction opener)
•“To be precise…” (Great for client conversations)
Tip: Cut “actually” entirely unless you’re emphasizing a contrast. It’s rarely needed.
2. “Maybe”
You think you’re being polite—but you might be undermining your credibility. “Maybe” adds uncertainty where confidence is needed.
Overuse examples:
•“Maybe we can try that.”
•“Maybe I’ll finish it today.”
Say this instead:
•“Let’s consider that option.” (Opens a discussion without sounding unsure)
•“I’ll aim to finish it today.” (More natural and proactive)
•“We could test that approach.” (Strategic and inclusive)
Remember: Great communication doesn’t always need to be forceful—but it should always be intentional.
3. “I think”
Used to introduce opinions, “I think” dilutes your point. If you’re a professional, people assume you’re giving your informed view—so you don’t need to declare it.
Overuse examples:
•“I think this idea might work.”
•“I think we should wait.”
Say this instead:
•“This idea could work well.” (More assertive)
•“It might be best to wait.” (Balanced and decisive)
•“Let’s revisit that timeline.” (Takes ownership of the suggestion)
Tip: If you’re trying to sound collaborative, reframe the statement using inclusive language like “Let’s…” or “We could…”
Final Thought: Speak Like a High Performer
These small word swaps create a huge difference in perception. At Learn-Hive, we train professionals to move from intelligible to impressive. That’s why vocabulary refinement is central to our customized curricula.
Whether you’re preparing for boardroom meetings, global presentations, or investor pitches—every phrase you choose shapes how you’re perceived.
Want to go deeper?
Our Hive Speaking Studio gives you structured, feedback-rich speaking sessions to apply these upgrades in real time. Combined with The Learn H.I.V.E. Framework, you don’t just learn English—you own it.
Reach out us at info@Learn-Hive.com and step into the confident version of you.
From the creative desk at The Language Sentinel Dispatch at Learn-Hive.com
Helping professionals master real-world English—one smart phrase at a time.